ROLE PURPOSE / DESCRIPTION:

South West Mayo Development Company (SWMDC) is a community-led local development company covering the South and West of County Mayo, including parts of Roscommon and Galway. We work to improve the opportunities for people and communities in Mayo to bring about positive changes in their own lives and in their community.
The Clerical Administrator will provide support to the clerical and administrationteam with the administrative aspects of SWMDC to ensure operational efficiencyand compliance with funders and regulation.

REPORTING TO:

As part of the clerical and administration team, you will report to the Chief Financial Officer (CFO).

KEY RESPONSIBILITY AREAS

Clerical & Administration

• Reception duties, including phone calls, general queries, visitors and post.
• Deal with incoming telephone calls, taking messages, referring calls and answering queries in a friendly and professional manner.
• Provide support for Clerical Administration, Finance and Project teams.
• Uploading of invoices to SharePoint in a timely and accurate manner – ensuring all items are stamped in accordance with programmes – liaising with the finance programme Administrator as required.
• Support ad hoc tasks.

DESIRABLE EXPERIENCE

• Minimum 1 year experience working in administration.
• Be proficient in MS Office packages including Word, Excel, Outlook,programme databases, and SharePoint for example.
• Excellent communication skills.
• Self-motivated and have a proven ability to work under their own initiative.
• Have a positive, enthusiastic, pragmatic, solution driven, and flexible approach to work.

TERMS & CONDITIONS OF EMPLOYMENT

1. Salary
Salary will be commensurate with qualifications and experience.
2. Duration of Contract
This is a part-time fixed-term contract for 8 weeks subject to probation and satisfactory performance.
3. Probation
Probation period of three weeks will apply.
4. Working Hours (14 hours per week)
Monday and Tuesday 9am – 5pm. The post will involve some out-of-hours meetings, and the company operates a Time Off In Lieu (TOIL) policy for this work.
5. Annual Leave
For new staff appointments, annual leave is 25 days per annum (pro rata).
6. Travel & Subsistence
Travel and subsistence will be paid at public sector rates.
7. Location of the position
SWMDC Newport office.
8. Own Transport
A full driving license and access to own transport is essential.

SELECTION PROCESS

Selection will involve short listing of applicants for interview based on the criteria for the position as outlined in this job description and person specification.

HOW TO APPLY

Please submit your Curriculum Vitae and cover letter by email to jobs@southmayo.com quoting ClericialAdministrator_Application_YOURNAME in the subject line.

Please save your CV as YOURNAME_CV and your cover letter as YOURNAME_CoverLetter.

IMPORTANT: Please check your junk and spam folders throughout this recruitment campaign. SWMDC does not accept any responsibility for missed communication during this recruitment campaign.

The closing date for applications for this role is 5pm on Thursday 31st July 2025. Late applications are not accepted